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The Maya Angelou Center for Health Equity Voucher Program

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Overview:

The Maya Angelou Center for Health Equity (MACHE) Voucher Program aims to support the inclusion of special populations in research by providing financial assistance for services that reduce barriers for participation.

The MACHE Voucher Program connects studies to the following services:

Transportation: Shuttle service or parking tokens
Advertisement: Advertisements must be in media outlets and/or sites targeting special populations. Advertisement costs include: electronic ads, newspaper ads, postage, tv commercials, radio announcement, flyers, posters, direct mailings, social media promotion, etc. We can also consult on graphic design and communication messaging.
Caregiving: Tertiary vendors are contracted to provide child care and senior companion-care services.
Other - teams may request miscellaneous support directly related to inclusion of special populations in research.

Eligibility:

Studies that include special populations in research and have a need for services to minimize barriers to participation and increase retention. Each voucher awardee is also strongly encouraged to schedule a consultation service with a MACHE ISP team member to discuss plans for recruitment and retention.

Special Populations Definition:

Participants who are:

17 years old and under
65 years old and above
Underrepresented racial/ethnic minorities
LGBTQ individuals
Rural residents
and other

Application Process:

Interested applicants must review the MACHE Voucher Program Guideline before an application can be submitted.
Investigators are responsible for completing the application in detail.
Award Period is July - March, studies should request funding accordingly. Funds must be spent by April.
Applications are accepted throughout the year.

Submission Deadline:

Applications are accepted on a rolling basis.
Funds need to be exhausted by April 30 and new awards will be available July 1.

Review Process:

Application approval depends upon availability of funds, application significance (potential impact for special populations) and study needs.
Review period is no more than 4 weeks from Voucher Application submission date.
The ISP leadership team reviews applications monthly and may approve requests below the amount requested.
If a request is denied, study teams are encouraged to address recommendations/concerns and reapply.

Award Requirements:

Approved studies must read and sign the MACHE Voucher Program Award Agreement.
Account balances will be assessed quarterly, balances may be adjusted based on forecasted needs/expenditure trends.
All awarded studies must submit a MACHE Voucher Program Progress Report a month after the end of the Award Period.
Award recipients must cite Wake Forest CTSI services in any publications and documents that resulted from these resources. For more information on how to site CTSI services go to https://ctsi.wakehealth.edu/cite-ctsa .

Post-Award Considerations:

Funding must be expended by June 30.
No Cost Extensions are permitted on a case by case basis, but NCE requests must be submitted at least one month prior to the end of the award period.
Studies may request an award adjustment to either increase or decrease award amount at any time.
If a study does not expend any funds within six months of the award date, they automatically forfeit their voucher award.

Questions?

Please contact The Maya Angelou Center for Health Equity, Laura McDuffee, lmcduffe@wakehealth.edu.

Before applying to the MACHE Voucher Program, studies must read the MACHE Voucher Program Guideline to understand the expectations and reporting requirements of the program.

Visit presentation here: https://drive.google.com/open?id=1XJYwOGOjgCZjnpZd1poUXbueAdQQl584hxYQgbmMTU0

Attachment:Maya Angelou Center for Health Equity Voucher Program Guidelines_final 7.26.2021.pdf

I have read the MACHE Voucher Program Guideline.

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Yes

I understand that funds must be spent before or BY THE END OF MARCH.

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Yes

I understand that I will need to provide details regarding the services I am requesting and estimated expenses.

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Yes

I understand that I am accountable to submit reports and must cite Wake Forest CTSI resources in any publications and documents that resulted from these resources.

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Yes

Date:

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M-D-Y

Study Name:

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IRB#:

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Primary Contact Name:

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E-mail Address:

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Phone Number:

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Principal Investigator/Project Leader Name:

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E-mail Address:

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Phone Number:

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Department:

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Position:

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What is your funding source?

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Type of Grant:

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Select the type of special population your study will be engaging.

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Older Adults (65 and older)

Youth (17 and younger)

Hispanic/Latinx

American Indian/Native American or Alaska Native

Black or African American

Native Hawaiian or Other Pacific Islander

White or Caucasian

LGBTQ individuals

Persons with disabilities

Rural residents

Currently incarcerated individual

Formerly incarcerated individual

Other

Please specify Other population

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The Voucher Program is able to provide funding for the following services at this time. Which of these services would you want to apply for?

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Transportation

Care-giving

Other (parking pass, qualified bilingual staff test, incentives, etc.)

Does the study have a budget for any of the services listed above?

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Yes

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If no, please explain why.

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If yes, please provide a detail budget amount and explain the need for additional funding.

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You have requested funds for Transportation services. Funding Period: July 1 to June 30.

Total # special populations participants x average miles per visit x # of visits x .67 = Total amount requested

Transportation funds are not to be used for non-study related travel or unusual travel costs (ie limo service)

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How many special population participants do you estimate will benefit from transportation services?

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How are you going to identify participants that will benefit from transportation services?

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You have requested funds for Care-giving services. Funding Period: July 1 to June 30.

For which of the following do you need care-giving services?

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Children

Senior Companion-Care

How are you going to identify participants that will benefit from care-giving services?

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How many special population participants do you estimate will use care-giving services?

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How long will the average visit take?

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How will the visits be structured and scheduled? Please provide detail visit plan. Example: individually or in groups, one at a time or multiple visits in a day.

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Provide the average number of children that will need care per visit.

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Provide the average number of seniors that will need care per visit.

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Where will the care be provided?

At study site

Participant's home (Triad only)

Both

You have requested funds for Advertisement services. Funding Period: July 1 to June 30. Advertisement, of any kind, must be reviewed by MACHE to provide content feedback and must be advertised in media outlets and/or sites targeting special population (pediatrics, seniors and underrepresented minorities).

Studies must have a system for tracking the target population reached. Does the study have such a system in place?

Yes

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Please describe how will the study capture demographic information on participants reached?

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Indicate the type of advertisement service you are requesting funding.

Traditional Marketing Services

Billboard

Digital advertisement

Magazine

Newspaper

Radio announcement

TV commercial

Other

If other, please specify.

* must provide value

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Provide a detail estimated cost for each of the marketing services you have selected and the total amount requested.

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Printing Services

Brochures

Envelopes

Flyers

Letter heads

Postcards

Other

If other, please specify.

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Provide a detail estimated cost for each of the printing services you have selected and the total amount requested.

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Mailing Services

Mailing list rentals

Postage

Other

If other, please specify.

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Provide a detail estimated cost for each of the mailing services you have selected and the total amount requested.

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Direct Marketing Firm Services

Provide a detail list of services to be done by marketing firm and estimate total cost.

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Total amount being requested for advertising.

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You have requested funds for Other services. Funding Period: July 1 to June 30.

Please provide a detailed description and amount being request for other services and how this will help your study recruit/retain special population participants.

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Please provide a detailed budget for the services requested and estimated expenses per quarter.
Use the fiscal year July 1 to June 30 to detail your quarterly expenses.

Upload file

Please upload an abstract for your study.

Upload file

Anticipated start date for utilizing voucher services?

How will support from the voucher program support your study in recruiting and retaining special population participants?

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Overall, how many special population participants will be impacted through your participation in the Voucher Program?

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How did you hear about the MACHE Voucher Program?

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General Comments

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